PDFs
Microsoft Files: Word documents, PowerPoints, and Excel sheets: These are often shared internally and externally. Ensure they are structured with proper headings, alt text for images, and clear table formatting.
Google Docs and Canva Docs equivalents of Microsoft files
E-books and Digital Publications: These should be structured for screen readers and other assistive technologies.
Forms (online and downloadable): Check that form fields have proper labels, instructions are clear, and error messages are accessible.
Newsletters and Emails: The design and content should be accessible. This includes using proper headings, high-contrast colors, and alt text for images.
Email Signatures: Proper headings, fonts, high-contrast colors, and alt text for images.
Live Events:
Webinars and Virtual Meetings: Provide live captions and/or sign language interpreters.
Live Streaming: Ensure any live content has real-time captions.
Websites and Web Pages: This includes your main website, microsites, and landing pages.
Web-based Applications: Any internal or external software, dashboards, or portals.
Blogs and Articles: Ensure proper use of headings, alt text for images, and clear language.
Interactive Elements: Forms, quizzes, surveys, and polls.
Website Navigation: Menus, breadcrumbs, and links should be keyboard-accessible and clearly labeled.
Social Media Content: While platforms have their own accessibility features, you are responsible for the content you post. This includes:
Images with alt text or descriptions.
Videos with captions.
Use of camel case for hashtags (e.g., #ThisIsAnExample).
Accessible emojis and special characters.
Videos: Beyond captions, consider:
Transcripts: For those who cannot watch or hear the video.
Audio Descriptions: For people with visual impairments, describing key visual information that is not conveyed through the audio.
Audio Files (Podcasts, Recordings): These need full transcripts.
Graphics and Infographics:
Alt Text: For simple images.
Long Descriptions or Text Alternatives: For complex images, like charts and graphs, the full data or a detailed description should be available in a non-visual format.
Online Courses and Learning Management Systems (LMS): Be sure to inventory all content within the LMS, including modules, quizzes, and multimedia.
Software and Internal Systems: Consider the accessibility of the tools stakeholders use daily, such as a company intranet or CRM.
Third-Party Content: Inventory any content or tools you use from third parties, as you are responsible for their accessibility when they are integrated into your platforms.
Legacy Content: What to “archive”.