Digital Resources to Inventory

Documents and Files

• PDFs

• Microsoft Files: Word documents, PowerPoints, and Excel sheets: These are often shared internally and externally. Ensure they are structured with proper headings, alt text for images, and clear table formatting.

• Google Docs and Canva Docs equivalents of Microsoft files

• E-books and Digital Publications: These should be structured for screen readers and other assistive technologies.

• Forms (online and downloadable): Check that form fields have proper labels, instructions are clear, and error messages are accessible.

Communications and Outreach

• Newsletters and Emails: The design and content should be accessible. This includes using proper headings, high-contrast colors, and alt text for images. 

• Email Signatures: Proper headings, fonts, high-contrast colors, and alt text for images. 

• Live Events:

  • Webinars and Virtual Meetings: Provide live captions and/or sign language interpreters.

  • Live Streaming: Ensure any live content has real-time captions.

Website and Web Content

• Websites and Web Pages: This includes your main website, microsites, and landing pages.

• Web-based Applications: Any internal or external software, dashboards, or portals.

• Blogs and Articles: Ensure proper use of headings, alt text for images, and clear language.

•  Interactive Elements: Forms, quizzes, surveys, and polls.

• Website Navigation: Menus, breadcrumbs, and links should be keyboard-accessible and clearly labeled.

• Social Media Content: While platforms have their own accessibility features, you are responsible for the content you post. This includes:

  •  Images with alt text or descriptions.

  • Videos with captions.

  • Use of camel case for hashtags (e.g., #ThisIsAnExample).

  • Accessible emojis and special characters.

Multimedia

• Videos: Beyond captions, consider:

  • Transcripts: For those who cannot watch or hear the video.

  • Audio Descriptions: For people with visual impairments, describing key visual information that is not conveyed through the audio.

• Audio Files (Podcasts, Recordings): These need full transcripts.

• Graphics and Infographics:

  • Alt Text: For simple images.

  • Long Descriptions or Text Alternatives: For complex images, like charts and graphs, the full data or a detailed description should be available in a non-visual format.

Other Digital Assets

• Online Courses and Learning Management Systems (LMS): Be sure to inventory all content within the LMS, including modules, quizzes, and multimedia.

• Software and Internal Systems: Consider the accessibility of the tools stakeholders use daily, such as a company intranet or CRM.

• Third-Party Content: Inventory any content or tools you use from third parties, as you are responsible for their accessibility when they are integrated into your platforms.

• Legacy Content: What to “archive”.